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Arcade Alliance

Live demo · Software · Hotels, resorts & serviced apartments

One room chart for the whole hotel.

Reservations, walk-ins and online bookings land on one room chart. Check-in captures the guest’s ID, housekeeping sees which rooms to clean, and every charge lands on one folio.

Try it live Make it yours

The problem

“Front desk, housekeeping and billing each keep their own list.”
The problem this demo is built to solveLive demo · sample data

What is hotel management software?

Hotel management software, or a property management system (PMS), runs a hotel’s front office: a room chart of every reservation, check-in with guest ID capture, housekeeping status for each room, and a single folio that collects room, restaurant and other charges into one GST bill at check-out. It can also sync rooms and rates with online travel agents.

Built around your workflow: this demo is a starting point — screens, fields, rules and integrations are made to fit your business.

Knowing which rooms are free

Before: 3 separate listsWith the system: 1 live room chart

How the system works · how we measured

In the demo, every stay sits on one room chart that refuses clashes; front desk, housekeeping and billing read the same chart.

01 · The problem

What problem does it solve?

A 40-room hotel in Varanasi takes bookings from walk-ins, phone calls and three booking sites. The front desk keeps a register, housekeeping a separate list, and the restaurant writes charges on slips that reach the desk at check-out — sometimes.

Twice last month a room sold online was already occupied, and guests waited at check-out while charges were added up by hand.

  • Overbookings

    Rooms sold twice across channels.

  • Missed charges

    Restaurant and laundry slips never billed.

  • Slow check-out

    Bills added up while guests wait.

  • Dirty rooms sold

    Housekeeping status not known at the desk.

02 · The solution

How does Hotel Management Software fix it?

  1. 01

    One chart

    Every booking — walk-in, phone or online — on one room chart, with clashes refused.

  2. 02

    Check-in with ID

    The guest’s ID is photographed and stored; the room turns occupied; online check-in is optional.

  3. 03

    Housekeeping in step

    Rooms turn dirty at check-out; housekeeping marks them clean on a phone, and the desk sees it.

  4. 04

    Every charge, one folio

    Restaurant, laundry and minibar post to the room, so check-out is one GST bill.

03 · The result

What changes?

Knowing which rooms are free

Before: 3 separate listsWith the system: 1 live room chart

How the system works · how we measured

In the demo, every stay sits on one room chart that refuses clashes; front desk, housekeeping and billing read the same chart.

Room chart for everyone
1
Captured at check-in
ID
Room, food & extras on one bill
Folio
Rooms synced to booking sites
OTA

Live demo

Try it live.

Clickable, with sample data. Nothing you do here is saved or sent anywhere.
  1. 1Click a free night on the room chart and book a stay — try one that clashes.
  2. 2Open the Mehta family’s stay and check them out.
  3. 3Send a pre-arrival reminder to Mr Okafor.
Make it yours
Loading the demo…

Before & after

The same day, two ways.

Watch each task move from the way it’s done today to the way it runs on the system — or drag the slider yourself.
Today
With the system
  • AvailabilityToday: 3 separate listsWith the system: 1 room chart
  • Online bookingsToday: Updated by handWith the system: Synced with OTAs
  • Check-out billToday: Slips added upWith the system: One folio, ready
  • Room statusToday: Call housekeepingWith the system: Live on the chart

Your numbers

What could it save you?

Put in your own volume and timing. It’s your estimate, worked out in your browser — not a promise from us.
min
min

Our estimate for the same task — change it if you like.

₹ / hr

Your estimate

69 hours a month

About 8.7 working days back every month.

520 check-ins a month (26 working days) × 8.0 minutes saved each. Your numbers stay in this browser.

Make it yours

Built around your business.

Choose what your version of Hotel Management Software needs. Your brief builds itself — send it, and we reply with a plan.

Often asked for by businesses like yours

  • Room types and rate plans
  • Seasonal and weekend rates
  • Corporate rates with credit
  • Several properties
  • C-Form for foreign guests
Always included
  • Room chart
  • Reservations
  • Check-in with ID
  • Folio & GST billing
Add modules
Connect to the tools you use
Runs on
Languages
Hosting
Team size

Under the hood

How is it built?

Where the data comes from, what the system does with it, and what comes out.

Inputs

  • Walk-in, phone & online bookings
  • Guest IDs
  • Restaurant & service charges

The engine

  • Room inventory & clash checks
  • Housekeeping status
  • Folio & GST rules

Outputs

  • Room chart
  • Bills & receipts
  • Occupancy & revenue reports

Modules

  • Room chart
  • Reservations
  • Check-in & ID capture
  • Housekeeping status
  • Folio & GST billing
  • Channel manager

Connects to

  • Booking.com / MakeMyTrip / Agoda via channel manager
  • Razorpay
  • WhatsApp Business API
  • Tally
  • Door-lock systems

Stack

  • Next.js
  • Node.js
  • PostgreSQL
  • Channel manager API
  • Payment gateway
  • WhatsApp Business API

Proof, the honest way

What would you measure?

This is a demo, so we don’t claim client results. In a real roll-out, these are the numbers we track from week one — before and after.

  • Occupancy

    By night and room type.

  • Average room rate

    By channel.

  • Overbookings

    Should stay at zero.

  • Check-out time

    From request to bill.

FAQ

Hotel Management Software FAQ

All questions →
What is hotel management software?

Hotel management software, or a property management system (PMS), runs a hotel’s front office: a room chart of every reservation, check-in with guest ID capture, housekeeping status for each room, and a single folio that collects room, restaurant and other charges into one GST bill at check-out. It can also sync rooms and rates with online travel agents.

Does it connect to booking sites like MakeMyTrip?

Yes, through a channel manager. Rooms and rates update on every site when a booking comes in, which stops overbookings.

How is GST worked out on room bills?

By the room’s tariff per night under the current GST slabs, with food and other services at their own rates on the same folio.

Can it handle foreign guests?

Yes. Passport and visa details are captured at check-in, and the data for Form C can be prepared for submission.

We have a restaurant too — can charges go to the room?

Yes. Restaurant, room service and laundry charges post to the guest’s folio and appear on one bill.

Does it work for a small guest house?

Yes — we size it to you. A 10-room guest house may only need the room chart, billing and a booking page.

Built around you

Every demo is a starting point.

Nothing here is sold as-is. Each one is rebuilt around your business — these are the things we tailor on every project.

  • Your workflow

    Steps, approvals and statuses the way your team works today.

  • Roles & permissions

    Who sees and changes what — by branch, team or person.

  • Fields & forms

    Your terms, your fields, your numbering and units.

  • Reports

    The numbers you check every day, in your format.

  • Integrations

    Tally, WhatsApp, payments, couriers and the tools you already use.

  • Your brand

    Your name, logo and colours on every screen and document.

  • Language

    English, Hindi or a regional language for staff and customers.

  • Hosting

    Our cloud, your cloud account or your own server.

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Updated 30 Oct 2026 · Arcade Alliance Network is a web, app, software and AI development company in Lucknow, India, building custom software for businesses in India and worldwide.

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