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Arcade Alliance

Live demo · Software · Coaching institutes & test-prep centres

Fees, batches and test ranks, in one place.

Enquiries become demo classes, instalments remind themselves, and test results come out ranked, with each student’s weak topics — sent to students and parents the same evening.

Try it live Make it yours

The problem

“Fee instalments, batches and test scores live in separate sheets.”
The problem this demo is built to solveLive demo · sample data

What is coaching institute management software?

Coaching institute management software handles a test-prep centre’s daily work: enquiries and demo classes, batch timetables and attendance, fee instalments with reminders, and test series with ranks and topic-wise analysis. Results and attendance reach parents on WhatsApp the same day, so they see progress without calling the centre.

Built around your workflow: this demo is a starting point — screens, fields, rules and integrations are made to fit your business.

Publishing a test’s results

Before: 5 jobs over a weekWith the system: 1 click, same day

Counted on the demo · how we measured

Counted on the demo: marking, negative marking, ranking, topic analysis and sending to parents happen in one run instead of five separate jobs.

01 · The problem

What problem does it solve?

A JEE and NEET coaching centre has 640 students in 14 batches. Enquiries are noted on paper at the front desk, instalments are tracked in a spreadsheet, and test marks are typed into another one by the faculty.

Results reach parents a week later as a printed sheet. Nobody can easily say which topics a batch is weak in, and fee follow-ups are phone calls the counsellors hate making.

  • Lost enquiries

    Walk-ins never followed up.

  • Late fees

    Instalments chased by phone.

  • Slow results

    Parents wait a week for marks.

  • No insight

    Weak topics found only before the exam.

02 · The solution

How does Coaching Institute Software fix it?

  1. 01

    Enquiry to admission

    Every enquiry is recorded with its source, followed up and invited to a demo class.

  2. 02

    Instalments that remind

    Each student’s plan creates due dates, UPI links and polite reminders to parents.

  3. 03

    Tests, marked and ranked

    OMR or online tests are marked with your negative-marking rules, ranked, and compared with the last test.

  4. 04

    Parents in the loop

    Attendance, results and weak topics go to parents on WhatsApp the same day.

03 · The result

What changes?

Publishing a test’s results

Before: 5 jobs over a weekWith the system: 1 click, same day

Counted on the demo · how we measured

Counted on the demo: marking, negative marking, ranking, topic analysis and sending to parents happen in one run instead of five separate jobs.

Test results to parents
Same day
With change since last test
Ranked
Per student, per test
Weak topics
Instalment reminders with links
UPI

Live demo

Try it live.

Clickable, with sample data. Nothing you do here is saved or sent anywhere.
  1. 1Remind all overdue instalments with one click.
  2. 2Open “Test results” and publish Test 6 — see ranks, changes and weak topics.
  3. 3Book a demo class for a new enquiry.
Make it yours
Loading the demo…

Before & after

The same day, two ways.

Watch each task move from the way it’s done today to the way it runs on the system — or drag the slider yourself.
Today
With the system
  • EnquiriesToday: Paper at the deskWith the system: Followed up and booked for a demo
  • InstalmentsToday: Spreadsheet and callsWith the system: Reminders with a UPI link
  • Test resultsToday: Printed a week laterWith the system: Ranked and sent the same day
  • Weak topicsToday: Faculty’s guessWith the system: Per student, from every test

Your numbers

What could it save you?

Put in your own volume and timing. It’s your estimate, worked out in your browser — not a promise from us.
min
min

Our estimate for the same task — change it if you like.

₹ / hr

Your estimate

27 hours a month

About 3.4 working days back every month.

866 student result sheets a month × 1.9 minutes saved each. Your numbers stay in this browser.

Make it yours

Built around your business.

Choose what your version of Coaching Institute Software needs. Your brief builds itself — send it, and we reply with a plan.

Often asked for by businesses like yours

  • Your negative-marking rules
  • JEE, NEET, CUET or foundation patterns
  • Several branches
  • Scholarship discounts
  • Hindi and English medium
Always included
  • Enquiries
  • Batches & attendance
  • Fee instalments
  • Tests & ranks
Add modules
Connect to the tools you use
Runs on
Languages
Hosting
Team size

Under the hood

How is it built?

Where the data comes from, what the system does with it, and what comes out.

Inputs

  • Enquiries & admissions
  • Attendance & OMR sheets
  • Fee plans

The engine

  • Marking & ranking rules
  • Topic analysis
  • Reminder schedules

Outputs

  • Results & ranks to parents
  • Fee reminders & receipts
  • Batch reports for faculty

Modules

  • Enquiries & demo classes
  • Batches & attendance
  • Fee instalments
  • Test series & ranks
  • Weak-topic analysis
  • Parent updates

Connects to

  • OMR scanners
  • UPI / Razorpay
  • WhatsApp Business API
  • Zoom / Google Meet
  • Tally

Stack

  • Next.js
  • React Native student & parent app
  • Node.js
  • PostgreSQL
  • OMR scanner integration
  • WhatsApp Business API

Proof, the honest way

What would you measure?

This is a demo, so we don’t claim client results. In a real roll-out, these are the numbers we track from week one — before and after.

  • Enquiry to admission

    Conversion by source and counsellor.

  • Fees on time

    Share of instalments paid by the due date.

  • Score trend

    Average and rank change by batch.

  • Attendance

    By student, flagged below 75%.

FAQ

Coaching Institute Software FAQ

All questions →
What is coaching institute management software?

Coaching institute management software handles a test-prep centre’s daily work: enquiries and demo classes, batch timetables and attendance, fee instalments with reminders, and test series with ranks and topic-wise analysis. Results and attendance reach parents on WhatsApp the same day, so they see progress without calling the centre.

Can it mark OMR sheets?

Yes. Scanned OMR sheets are read and marked with your answer key and negative-marking rules; online tests are marked instantly.

How does weak-topic analysis work?

Each question is tagged with its topic; the software finds where each student loses the most marks and shows it on their result.

Can parents see attendance?

Yes. Parents get daily or weekly attendance on WhatsApp, and an alert if a student misses class.

Does it handle scholarships and discounts?

Yes — scholarships from tests, sibling discounts and custom instalment plans are applied when the student is admitted.

Can we run online classes too?

Live classes on Zoom or Meet and recorded lectures can be added in the student app.

Built around you

Every demo is a starting point.

Nothing here is sold as-is. Each one is rebuilt around your business — these are the things we tailor on every project.

  • Your workflow

    Steps, approvals and statuses the way your team works today.

  • Roles & permissions

    Who sees and changes what — by branch, team or person.

  • Fields & forms

    Your terms, your fields, your numbering and units.

  • Reports

    The numbers you check every day, in your format.

  • Integrations

    Tally, WhatsApp, payments, couriers and the tools you already use.

  • Your brand

    Your name, logo and colours on every screen and document.

  • Language

    English, Hindi or a regional language for staff and customers.

  • Hosting

    Our cloud, your cloud account or your own server.

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Updated 30 Oct 2026 · Arcade Alliance Network is a web, app, software and AI development company in Lucknow, India, building custom software for businesses in India and worldwide.

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