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Arcade Alliance

Live demo · AI tool · Colleges, universities & coaching institutes

Every applicant answered — even in peak season.

Eligibility, fees, scholarships and hostels answered from your own brochure, at midnight in June as well as at noon. Serious applicants book a counsellor; the counsellor sees the whole conversation.

Try it live Make it yours

The problem

“In admission season our counsellors miss half the enquiries.”
The problem this demo is built to solveLive demo · sample data

What is an AI admissions chatbot?

An AI admissions chatbot answers prospective students and parents on your website and WhatsApp — eligibility, fees, scholarships, hostels, dates — from your own brochure and policies, then captures their details and books a call with a counsellor. In admission season it handles the rush the team can’t.

Built around your workflow: this demo is a starting point — screens, fields, rules and integrations are made to fit your business.

Enquiries answered after office hours

Before: The next morningWith the system: At once

How the system works · how we measured

The bot answers whenever an applicant writes; the demo’s replies are scripted to show what a built bot does.

01 · The problem

What problem does it solve?

A college receives thousands of enquiries between May and August — calls, WhatsApp messages, website forms and social media. Four counsellors answer the same questions about eligibility, fees and hostels from morning to night.

Enquiries after 7 pm and on Sundays wait, applicants compare three colleges at once, and the one that answers first and clearly often gets the application.

  • Missed enquiries

    Peak-season messages outrun the team.

  • Repeated questions

    Counsellors explain eligibility all day.

  • Late replies

    Applicants decide before the call back.

  • Lost context

    Counsellors don’t know what was asked before.

02 · The solution

How does Admissions Counsellor Bot fix it?

  1. 01

    Answers from your brochure

    Eligibility, fees, scholarships, hostels and dates come from your current admission documents, with the source.

  2. 02

    Careful on placements

    It describes the placement process but doesn’t quote salaries — counsellors share the official report.

  3. 03

    Captures the applicant

    Name, phone, course, marks and city go to your CRM with the full chat.

  4. 04

    Books the counsellor

    Free slots from the counsellors’ calendars, confirmed on WhatsApp with the brochure.

03 · The result

What changes?

Enquiries answered after office hours

Before: The next morningWith the system: At once

How the system works · how we measured

The bot answers whenever an applicant writes; the demo’s replies are scripted to show what a built bot does.

In admission season
24×7
Answers from your documents
Brochure
Saved with course & marks
Leads
Placement questions handled carefully
No salary claims

Live demo

Try it live.

A scripted demo with sample data, so it behaves the same for everyone. Nothing you do here is saved or sent anywhere.
  1. 1Ask whether you’re eligible for BCA.
  2. 2Ask about BBA fees, then how scholarships work.
  3. 3Book a counselling call and see the lead saved on the right.
Make it yours
Loading the demo…

Before & after

The same day, two ways.

Watch each task move from the way it’s done today to the way it runs on the system — or drag the slider yourself.
Today
With the system
  • Enquiry at 11 pmToday: Waits until morningWith the system: Answered at once
  • Eligibility questionToday: A counsellor’s callWith the system: Answered from the brochure
  • Counselling callToday: Arranged by phone tagWith the system: Booked in the chat
  • Counsellor’s contextToday: Starts from zeroWith the system: Sees the whole conversation

Your numbers

What could it save you?

Put in your own volume and timing. It’s your estimate, worked out in your browser — not a promise from us.
min
min

Our estimate for the same task — change it if you like.

₹ / hr

Your estimate

293 hours a month

About 36.6 working days back every month.

3,900 admission enquirys a month (26 working days) × 4.5 minutes saved each. Your numbers stay in this browser.

Make it yours

Built around your business.

Choose what your version of Admissions Counsellor Bot needs. Your brief builds itself — send it, and we reply with a plan.

Often asked for by businesses like yours

  • Programmes and eligibility by year
  • Scholarship rules
  • What it must never promise
  • Counsellors by programme or region
  • Hindi for parents
Always included
  • Answers from your admission documents
  • Lead capture
  • Counselling booking
  • Handoff to counsellors
Add modules
Connect to the tools you use
Runs on
Languages
Hosting
Team size

Under the hood

How is it built?

Where the data comes from, what the system does with it, and what comes out.

Inputs

  • Website & WhatsApp messages
  • Brochure, fee structure & policies
  • Counsellors’ calendars

The engine

  • Retrieval over admission documents
  • Language model with guardrails
  • Lead capture & booking

Outputs

  • Answers with sources
  • Leads in the CRM
  • Booked counselling calls

Modules

  • Course & eligibility answers
  • Fees & scholarships
  • Lead capture
  • Counselling booking
  • Handoff to counsellors
  • Admission-season analytics

Connects to

  • Your CRM or admission software
  • WhatsApp Business API
  • Google Calendar
  • Razorpay
  • Meta Lead Ads
  • Google Analytics 4

Stack

  • Claude / GPT / Gemini
  • Vector database
  • Website widget
  • WhatsApp Business API
  • Your CRM or admission software
  • Google Calendar

Proof, the honest way

What would you measure?

This is a demo, so we don’t claim client results. In a real roll-out, these are the numbers we track from week one — before and after.

  • Enquiries answered

    In peak season, day and night.

  • Enquiry to application

    Share of chats that apply.

  • Counselling calls booked

    From the chat.

  • Response time

    From first message to first answer.

FAQ

Admissions Counsellor Bot FAQ

All questions →
What is an AI admissions chatbot?

An AI admissions chatbot answers prospective students and parents on your website and WhatsApp — eligibility, fees, scholarships, hostels, dates — from your own brochure and policies, then captures their details and books a call with a counsellor. In admission season it handles the rush the team can’t.

Will it promise placements or salaries?

No. It explains the placement process from your documents and leaves numbers to counsellors and the official report — that rule is tested before launch.

Can it take applications in the chat?

Yes, as an add-on: basic details, document uploads and the application fee can be collected in the chat, then continued on your admission portal.

How do counsellors see the conversation?

Each lead arrives in your CRM with the full chat, the course, marks and city, so the counsellor picks up where the bot left off.

Can it answer parents in Hindi?

Yes. It replies in Hindi or Hinglish when parents write that way.

Is the admissions demo using real AI?

The demo is scripted so it behaves the same for everyone. A built bot answers from your own brochure using a language model.

Built around you

Every demo is a starting point.

Nothing here is sold as-is. Each one is rebuilt around your business — these are the things we tailor on every project.

  • Your workflow

    Steps, approvals and statuses the way your team works today.

  • Roles & permissions

    Who sees and changes what — by branch, team or person.

  • Fields & forms

    Your terms, your fields, your numbering and units.

  • Reports

    The numbers you check every day, in your format.

  • Integrations

    Tally, WhatsApp, payments, couriers and the tools you already use.

  • Your brand

    Your name, logo and colours on every screen and document.

  • Language

    English, Hindi or a regional language for staff and customers.

  • Hosting

    Our cloud, your cloud account or your own server.

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Updated 30 Oct 2026 · Arcade Alliance Network is a web, app, software and AI development company in Lucknow, India, building custom software for businesses in India and worldwide.

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