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Arcade Alliance

Live demo · AI tool · HR teams in growing companies

HR questions answered before they reach HR.

Staff ask on Teams, Slack or WhatsApp and get the answer from your policy — with the clause — or their own leave balance. Sensitive questions go straight to a person.

Try it live Make it yours

The problem

“HR answers the same leave and reimbursement questions all day.”
The problem this demo is built to solveLive demo · sample data

What is an AI HR assistant?

An AI HR assistant answers employees’ everyday questions — leave balance, reimbursement limits, notice period, holiday list — from your own HR policies and records, and shows the clause it used. It runs on Teams, Slack or WhatsApp, and passes sensitive or unusual questions straight to a person in HR.

Built around your workflow: this demo is a starting point — screens, fields, rules and integrations are made to fit your business.

Finding a policy answer

Before: Email HR, or read the PDFWith the system: One question, with the clause

Counted on the demo · how we measured

Counted on the demo: one question returns the answer and the clause and page it came from.

01 · The problem

What problem does it solve?

An HR team of three supports 400 employees across two plants and an office. Every day brings the same questions: how many leaves are left, how to claim the mobile bill, what the notice period is, whether a festival is a holiday.

The answers are all in the HR policies — PDFs nobody reads — and the HR team spends hours repeating them, while hiring, appraisals and genuine employee concerns wait.

  • Repeated questions

    The same few answers, all day.

  • Inconsistent answers

    Depends who in HR you ask.

  • Unread policies

    Documents exist, but nobody finds the clause.

  • Real issues wait

    Sensitive matters queue behind routine ones.

02 · The solution

How does HR Policy Assistant fix it?

  1. 01

    Answers from your policies

    The assistant answers only from the current HR, leave, travel and conduct policies, and shows the clause and page.

  2. 02

    Your records, for you only

    Leave balance, payslip dates and claims come from the HRMS — each employee sees only their own.

  3. 03

    Where people already are

    On Microsoft Teams, Slack or WhatsApp, so nobody installs anything new.

  4. 04

    People for what matters

    Harassment, health or personal hardship go straight to a named person in HR, in confidence.

03 · The result

What changes?

Finding a policy answer

Before: Email HR, or read the PDFWith the system: One question, with the clause

Counted on the demo · how we measured

Counted on the demo: one question returns the answer and the clause and page it came from.

Policies in the demo
4
Shown with every answer
Clause
Each person sees only theirs
Own data
Topics go to a person
Sensitive

Live demo

Try it live.

A scripted demo with sample data, so it behaves the same for everyone. Nothing you do here is saved or sent anywhere.
  1. 1Ask for your leave balance, then whether casual leave carries forward.
  2. 2Ask how to claim a mobile bill — see the clause in the reply.
  3. 3Ask about another person’s salary: the access check stops it.
Make it yours
Loading the demo…

Before & after

The same day, two ways.

Watch each task move from the way it’s done today to the way it runs on the system — or drag the slider yourself.
Today
With the system
  • Leave balanceToday: Email HR and waitWith the system: Answered in seconds from the HRMS
  • Reimbursement limitToday: Search an 18-page PDFWith the system: The clause, quoted
  • Sensitive concernToday: Same inbox as everythingWith the system: Straight to a person in HR
  • What staff askToday: UnknownWith the system: Top questions, by month

Your numbers

What could it save you?

Put in your own volume and timing. It’s your estimate, worked out in your browser — not a promise from us.
min
min

Our estimate for the same task — change it if you like.

₹ / hr

Your estimate

95 hours a month

About 11.9 working days back every month.

1,040 routine HR questions a month (26 working days) × 5.5 minutes saved each. Your numbers stay in this browser.

Make it yours

Built around your business.

Choose what your version of HR Policy Assistant needs. Your brief builds itself — send it, and we reply with a plan.

Often asked for by businesses like yours

  • Different policies by location or grade
  • Topics that always go to a person
  • Hindi for plant staff
  • Tone: friendly, not legal
  • Who can see analytics
Always included
  • Answers from your HR policies
  • Clause shown
  • Sensitive-topic handover
  • Teams, Slack or WhatsApp
Add modules
Connect to the tools you use
Runs on
Languages
Hosting
Team size

Under the hood

How is it built?

Where the data comes from, what the system does with it, and what comes out.

Inputs

  • Employee questions on Teams, Slack or WhatsApp
  • HR policies & handbook
  • HRMS records

The engine

  • Retrieval over your policies
  • Language model, answers from sources only
  • Access & sensitive-topic rules

Outputs

  • Answers with the clause
  • Handover to HR with a summary
  • Question analytics

Modules

  • Policy answers with sources
  • Leave balance look-up
  • Teams, Slack or WhatsApp
  • Escalation to HR
  • Sensitive-topic handover
  • Question analytics

Connects to

  • Your HRMS
  • Microsoft Teams
  • Slack
  • WhatsApp Business API
  • SharePoint / Google Drive
  • Single sign-on

Stack

  • Claude / GPT / Gemini
  • Vector database
  • Microsoft Teams / Slack apps
  • WhatsApp Business API
  • Your HRMS API
  • Single sign-on

Proof, the honest way

What would you measure?

This is a demo, so we don’t claim client results. In a real roll-out, these are the numbers we track from week one — before and after.

  • Questions answered

    Without HR stepping in.

  • HR tickets

    Routine queries reaching HR per week.

  • Answer accuracy

    Spot-checked against the policy.

  • Policy gaps

    Questions the policies don’t answer.

FAQ

HR Policy Assistant FAQ

All questions →
What is an AI HR assistant?

An AI HR assistant answers employees’ everyday questions — leave balance, reimbursement limits, notice period, holiday list — from your own HR policies and records, and shows the clause it used. It runs on Teams, Slack or WhatsApp, and passes sensitive or unusual questions straight to a person in HR.

Will it give wrong policy answers?

It answers only from your current documents and quotes the clause. If the policy doesn’t cover a question, it says so and passes it to HR.

Can employees see other people’s data?

No. Each person is signed in and sees only their own records; questions about others are refused.

What happens with sensitive topics?

Harassment, health and personal concerns are recognised and handed straight to a named person in HR, in confidence, with no automated advice.

Does it work for staff without a laptop?

Yes — on WhatsApp, in Hindi or English, so plant and field staff can ask from their phones.

How is it kept up to date?

When HR uploads a new version of a policy, the old one is replaced in the index, and answers change from that moment.

Built around you

Every demo is a starting point.

Nothing here is sold as-is. Each one is rebuilt around your business — these are the things we tailor on every project.

  • Your workflow

    Steps, approvals and statuses the way your team works today.

  • Roles & permissions

    Who sees and changes what — by branch, team or person.

  • Fields & forms

    Your terms, your fields, your numbering and units.

  • Reports

    The numbers you check every day, in your format.

  • Integrations

    Tally, WhatsApp, payments, couriers and the tools you already use.

  • Your brand

    Your name, logo and colours on every screen and document.

  • Language

    English, Hindi or a regional language for staff and customers.

  • Hosting

    Our cloud, your cloud account or your own server.

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Updated 30 Oct 2026 · Arcade Alliance Network is a web, app, software and AI development company in Lucknow, India, building custom software for businesses in India and worldwide.

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