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Arcade Alliance

Live demo · Software · Car and bike workshops & service centres

Customers stop calling “is my car ready?”

Every vehicle gets a job card with photos at check-in. Estimates go to WhatsApp for approval, updates follow each stage, and the bill and pick-up time arrive the moment it’s ready.

Try it live Make it yours

The problem

“Customers keep calling to ask whether their car is ready.”
The problem this demo is built to solveLive demo · sample data

What is garage management software?

Garage management software runs a workshop from check-in to delivery: a digital job card with photos, estimates the customer approves on WhatsApp, parts and labour on one GST bill, status updates at each stage, insurance claim tracking, and reminders when the next service is due. Customers stop calling to ask whether their vehicle is ready.

Built around your workflow: this demo is a starting point — screens, fields, rules and integrations are made to fit your business.

Telling a customer the car is ready

Before: They call to askWith the system: Bill and pick-up time sent

How the system works · how we measured

In the demo, moving a job card to “Ready” sends the customer the bill and pick-up time on WhatsApp and sets the next service reminder.

01 · The problem

What problem does it solve?

A multi-brand car workshop handles 25 vehicles a day with eight mechanics. Job cards are paper, estimates are phone calls, and parts are written on the back of the card.

The service advisor spends the afternoon answering “is it ready?” calls, parts used are sometimes left off the bill, and customers don’t come back because nobody reminds them.

  • Phone load

    Status calls all afternoon.

  • Unbilled parts

    Fitted but missing from the bill.

  • Disputes

    Over approvals given on the phone.

  • Lost repeat visits

    No reminder for the next service.

02 · The solution

How does Garage & Workshop Software fix it?

  1. 01

    A job card with photos

    Odometer, fuel, scratches and the customer’s complaint, recorded on a tablet at check-in.

  2. 02

    Estimates on WhatsApp

    Itemised parts and labour with photos; the customer approves in a tap, and the approval is kept.

  3. 03

    Updates at every stage

    Work started, parts awaited, ready — each sent automatically.

  4. 04

    Bill and remind

    Parts issued to the job card land on the bill; the next service reminder is set by date or kilometres.

03 · The result

What changes?

Telling a customer the car is ready

Before: They call to askWith the system: Bill and pick-up time sent

How the system works · how we measured

In the demo, moving a job card to “Ready” sends the customer the bill and pick-up time on WhatsApp and sets the next service reminder.

At check-in, on the job card
Photos
Estimates approved in a tap
WhatsApp
Parts & labour on one bill
GST
For the next service
Reminders

Live demo

Try it live.

Clickable, with sample data. Nothing you do here is saved or sent anywhere.
  1. 1Open the red Nexon job and send an update.
  2. 2Simulate a check-in, send its estimate, then mark it approved.
  3. 3Mark a job ready and send the bill.
Make it yours
Loading the demo…

Before & after

The same day, two ways.

Watch each task move from the way it’s done today to the way it runs on the system — or drag the slider yourself.
Today
With the system
  • Estimate approvalToday: Phone call, no recordWith the system: WhatsApp, approved and saved
  • StatusToday: Customer callsWith the system: Sent at every stage
  • Parts on the billToday: Written on the cardWith the system: Issued to the job card
  • Next serviceToday: Hope they returnWith the system: Reminder set at delivery

Your numbers

What could it save you?

Put in your own volume and timing. It’s your estimate, worked out in your browser — not a promise from us.
min
min

Our estimate for the same task — change it if you like.

₹ / hr

Your estimate

39 hours a month

About 4.9 working days back every month.

780 status calls a month (26 working days) × 3.0 minutes saved each. Your numbers stay in this browser.

Make it yours

Built around your business.

Choose what your version of Garage & Workshop Software needs. Your brief builds itself — send it, and we reply with a plan.

Often asked for by businesses like yours

  • Labour rates by job
  • Cars and two-wheelers
  • Insurance and surveyor steps
  • Packages for periodic service
  • Your bill layout
Always included
  • Job cards
  • WhatsApp estimates
  • Parts & labour billing
  • Service reminders
Add modules
Connect to the tools you use
Runs on
Languages
Hosting
Team size

Under the hood

How is it built?

Where the data comes from, what the system does with it, and what comes out.

Inputs

  • Check-in details & photos
  • Parts issued & labour
  • Insurance claim details

The engine

  • Job-card stages
  • Estimate approvals
  • Billing & reminder rules

Outputs

  • WhatsApp estimates & updates
  • GST bills
  • Service reminders

Modules

  • Digital job cards
  • Estimates & approval on WhatsApp
  • Parts & labour billing
  • Status updates
  • Insurance claims
  • Service reminders

Connects to

  • WhatsApp Business API
  • Tally
  • Razorpay / UPI
  • Parts suppliers’ catalogues

Stack

  • Next.js
  • Tablet app for advisors
  • Node.js
  • PostgreSQL
  • WhatsApp Business API
  • Tally connector

Proof, the honest way

What would you measure?

This is a demo, so we don’t claim client results. In a real roll-out, these are the numbers we track from week one — before and after.

  • Turnaround

    Check-in to ready, by job type.

  • Approval time

    Estimate sent to approved.

  • Repeat customers

    Returning for the next service.

  • Parts leakage

    Issued vs billed.

FAQ

Garage & Workshop Software FAQ

All questions →
What is garage management software?

Garage management software runs a workshop from check-in to delivery: a digital job card with photos, estimates the customer approves on WhatsApp, parts and labour on one GST bill, status updates at each stage, insurance claim tracking, and reminders when the next service is due. Customers stop calling to ask whether their vehicle is ready.

Can customers approve estimates on WhatsApp?

Yes. They receive an itemised estimate with photos and approve or ask questions in the chat; the approval is saved on the job card.

Does it handle insurance claims?

Claim number, surveyor visits, approved amounts and the customer’s share are tracked per job card.

Can it manage parts stock?

Yes, as an add-on — parts issued to job cards reduce stock, and reorder levels trigger purchase.

Is it suitable for two-wheeler workshops?

Yes. Two-wheeler workshops use shorter job cards and packages, and the same WhatsApp updates.

Will it remind customers about their next service?

Reminders go out by date or estimated kilometres, with a link to book a slot.

Built around you

Every demo is a starting point.

Nothing here is sold as-is. Each one is rebuilt around your business — these are the things we tailor on every project.

  • Your workflow

    Steps, approvals and statuses the way your team works today.

  • Roles & permissions

    Who sees and changes what — by branch, team or person.

  • Fields & forms

    Your terms, your fields, your numbering and units.

  • Reports

    The numbers you check every day, in your format.

  • Integrations

    Tally, WhatsApp, payments, couriers and the tools you already use.

  • Your brand

    Your name, logo and colours on every screen and document.

  • Language

    English, Hindi or a regional language for staff and customers.

  • Hosting

    Our cloud, your cloud account or your own server.

Keep exploring

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Updated 30 Oct 2026 · Arcade Alliance Network is a web, app, software and AI development company in Lucknow, India, building custom software for businesses in India and worldwide.

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