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Arcade Alliance

Live demo · AI tool · Accounts teams, distributors & manufacturers

Supplier bills that enter themselves.

Forward a bill — PDF, photo or scan. The AI reads every field, checks it against the purchase order and the tax rules, and only asks a person about what doesn’t match.

Try it live Make it yours

The problem

“Our accounts team retypes every supplier bill into the accounting software.”
The problem this demo is built to solveLive demo · sample data

What is AI invoice processing?

AI invoice processing reads supplier bills — PDFs, photos or scans — into fields such as supplier, GSTIN, dates, line items and tax, checks them against the purchase order and GST rules, and posts clean bills to Tally or Zoho Books. People only review the fields the AI flags.

Built around your workflow: this demo is a starting point — screens, fields, rules and integrations are made to fit your business.

Checks run on every bill

Before: Spot checks, if there is timeWith the system: 6 automatic checks

How the system works · how we measured

The demo runs six checks on each bill: GSTIN, totals, tax split, duplicates, PO rates and PO quantities.

01 · The problem

What problem does it solve?

An accounts team receives hundreds of supplier bills a month — PDFs by email, photos on WhatsApp, paper with the delivery. Each one is typed into the accounting software by hand.

Typing is slow, but checking is worse: a rate that differs from the purchase order, a duplicate bill or a wrong GSTIN is easy to miss until money has already gone out.

  • Hours of typing

    Every field of every bill, keyed in by hand.

  • Overpayments

    Rates that don’t match the PO slip through.

  • Duplicate payments

    The same bill arrives twice, by email and WhatsApp.

  • Late month-end

    Books close days after the month ends.

02 · The solution

How does AI Bill Reader fix it?

  1. 01

    Read anything

    A vision language model reads PDFs, photos and scans into supplier, GSTIN, dates, line items and tax — with a confidence score per field.

  2. 02

    Check everything

    GSTIN check digit, totals that add up, tax split versus place of supply, and duplicates by supplier and bill number.

  3. 03

    Match to the PO

    Rates and quantities are matched against the purchase order and goods receipt, line by line.

  4. 04

    People review exceptions

    Clean bills post straight to Tally or Zoho Books; only flagged fields go to a reviewer.

03 · The result

What changes?

Checks run on every bill

Before: Spot checks, if there is timeWith the system: 6 automatic checks

How the system works · how we measured

The demo runs six checks on each bill: GSTIN, totals, tax split, duplicates, PO rates and PO quantities.

Sample bills to try
3
Automatic checks
6
Rates & quantities
PO match
Posting targets
Tally / Zoho

Live demo

Try it live.

A scripted demo with sample data, so it behaves the same for everyone. Nothing you do here is saved or sent anywhere.
  1. 1Pick the “Rate mismatch” bill and press “Read bill”.
  2. 2Watch each field fill in with its confidence score.
  3. 3See which checks fail — and why it goes to review instead of posting.
Try it in your brand colour
Loading the prototype…

Before & after

The same day, two ways.

Watch each task move from the way it’s done today to the way it runs on the system — or drag the slider yourself.
Today
With the system
  • Data entryToday: Every field typed by handWith the system: Read automatically, confidence per field
  • PO checkToday: Spot checks, if there is timeWith the system: Every line matched to the PO
  • DuplicatesToday: Noticed after paying twiceWith the system: Blocked before posting
  • Reviewer’s timeToday: Spent on every billWith the system: Spent only on exceptions

Your numbers

What could it save you?

Put in your own volume and timing. It’s your estimate, worked out in your browser — not a promise from us.
min
min

Our estimate for the same task — change it if you like.

₹ / hr

Your estimate

27 hours a month

About 3.3 working days back every month.

400 supplier bills a month × 4.0 minutes saved each. Your numbers stay in this browser.

Make it yours

Built around your business.

Choose what your version of AI Bill Reader needs. Your brief builds itself — send it, and we reply with a plan.

Often asked for by businesses like yours

  • Your ledgers and cost centres
  • Tolerance for rate differences
  • Approval limits by amount
  • Supplier-specific layouts
  • Month-end reports
Always included
  • Capture by email, WhatsApp & upload
  • AI extraction
  • Validation rules
  • Review queue
Add modules
Connect to the tools you use
Runs on
Languages
Hosting
Team size

Under the hood

How is it built?

Where the data comes from, what the system does with it, and what comes out.

Inputs

  • PDF, photo or scan
  • Purchase orders & GRNs
  • Supplier master

The engine

  • Vision language model
  • Validation & duplicate rules
  • Three-way match

Outputs

  • Vouchers in Tally / Zoho
  • Review queue for exceptions
  • Audit trail

Modules

  • Capture (email, WhatsApp, upload)
  • AI extraction
  • Validation rules
  • PO & GRN matching
  • Review queue
  • Tally / Zoho Books sync

Connects to

  • Tally (XML)
  • Zoho Books
  • SAP Business One
  • Gmail / Outlook
  • WhatsApp Business API
  • Google Drive

Stack

  • Claude / Gemini vision
  • OCR fallback
  • Python
  • PostgreSQL
  • Tally XML / Zoho Books API

Proof, the honest way

What would you measure?

This is a demo, so we don’t claim client results. In a real roll-out, these are the numbers we track from week one — before and after.

  • Minutes per bill

    From arrival to posted.

  • Straight-through rate

    Bills posted with no human edits.

  • Mismatches caught

    Rate, quantity and duplicate issues found before payment.

  • Month-end close

    Days from month end to closed books.

FAQ

AI Bill Reader FAQ

All questions →
What is AI invoice processing?

AI invoice processing reads supplier bills — PDFs, photos or scans — into fields such as supplier, GSTIN, dates, line items and tax, checks them against the purchase order and GST rules, and posts clean bills to Tally or Zoho Books. People only review the fields the AI flags.

How accurate is AI invoice extraction?

It depends on the bills. Every field gets a confidence score; low-confidence fields and failed checks go to a reviewer, so mistakes are caught before posting rather than after.

Can it read photos taken on a phone?

Yes. Vision language models read PDFs, scans and phone photos. Very blurred or cut-off photos are flagged for a person.

Does it post straight into Tally?

Yes. Approved bills are posted as purchase vouchers through Tally’s XML interface, or to Zoho Books through its API.

What is a three-way match?

Comparing the bill with the purchase order and the goods receipt, line by line, so you pay only for what you ordered and actually received.

Is our financial data safe?

Bills travel over encrypted connections, are stored on the server you choose, and are processed through AI providers whose business APIs do not train on your data.

Built around you

Every demo is a starting point.

Nothing here is sold as-is. Each one is rebuilt around your business — these are the things we tailor on every project.

  • Your workflow

    Steps, approvals and statuses the way your team works today.

  • Roles & permissions

    Who sees and changes what — by branch, team or person.

  • Fields & forms

    Your terms, your fields, your numbering and units.

  • Reports

    The numbers you check every day, in your format.

  • Integrations

    Tally, WhatsApp, payments, couriers and the tools you already use.

  • Your brand

    Your name, logo and colours on every screen and document.

  • Language

    English, Hindi or a regional language for staff and customers.

  • Hosting

    Our cloud, your cloud account or your own server.

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Updated 15 Oct 2026 · Arcade Alliance Network is a web, app, software and AI development company in Lucknow, India, building custom software for businesses in India and worldwide.

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