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Arcade Alliance

Live demo · Web app · Housing societies, RWAs & facility managers

Dues, complaints and the gate, without the door-knocking.

Bills reach residents on WhatsApp with a UPI link, receipts are instant, complaints go to vendors with a ticket, and guards check visitors in after the resident approves.

Try it live Make it yours

The problem

“Maintenance dues are collected by knocking on doors.”
The problem this demo is built to solveLive demo · sample data

What is society management software?

Society management software runs a housing society or RWA: it raises monthly maintenance bills, collects them by UPI with instant receipts, tracks complaints to vendors, lets residents approve visitors at the gate, and keeps the committee’s accounts. Residents use an app or WhatsApp; the committee sees dues and expenses at a glance.

Built around your workflow: this demo is a starting point — screens, fields, rules and integrations are made to fit your business.

Collecting one month’s maintenance

Before: 4 steps by a volunteerWith the system: 1 tap by the resident

Counted on the demo · how we measured

Counted on the demo: knock, collect, write a receipt and enter it in the register, versus the resident paying the UPI link — the receipt and the entry happen automatically.

01 · The problem

What problem does it solve?

A 220-flat society in Lucknow collects maintenance by cheque and cash. The treasurer writes receipts by hand, a volunteer chases defaulters door to door, and the accounts are a register checked once a year.

Complaints — a stuck lift, a leak in the parking — are WhatsApp messages in a busy group, and the guard at the gate writes visitors in a book nobody reads.

  • Late dues

    20–30% of flats pay late every month.

  • Volunteer time

    Evenings spent collecting and writing receipts.

  • Lost complaints

    Buried in the WhatsApp group.

  • Gate security

    Anyone who gives a flat number gets in.

02 · The solution

How does Society Management Software fix it?

  1. 01

    Bills that collect themselves

    Monthly bills by area or flat type go out on WhatsApp with a UPI link; reminders follow for unpaid ones.

  2. 02

    Complaints as tickets

    Residents raise complaints with a photo; they are assigned to the right vendor and the resident sees progress.

  3. 03

    A smarter gate

    The guard enters a visitor on a tablet; the resident approves on their phone; deliveries and staff are logged.

  4. 04

    Accounts in the open

    Collections, expenses and the sinking fund are visible to the committee, with reports for the AGM.

03 · The result

What changes?

Collecting one month’s maintenance

Before: 4 steps by a volunteerWith the system: 1 tap by the resident

Counted on the demo · how we measured

Counted on the demo: knock, collect, write a receipt and enter it in the register, versus the resident paying the UPI link — the receipt and the entry happen automatically.

Link on every bill
UPI
Receipts, no handwriting
Instant
Visitors approved by residents
Gate
Accounts for the committee
Open

Live demo

Try it live.

Clickable, with sample data. Nothing you do here is saved or sent anywhere.
  1. 1Send a UPI link to an overdue flat, then “Remind all overdue”.
  2. 2Assign the stuck-lift complaint to a vendor.
  3. 3Open “Receipt” to see how maintenance is split — and why there’s no GST.
Make it yours
Loading the demo…

Before & after

The same day, two ways.

Watch each task move from the way it’s done today to the way it runs on the system — or drag the slider yourself.
Today
With the system
  • Collecting duesToday: Door to door, cash and chequesWith the system: UPI link on WhatsApp
  • ReceiptsToday: HandwrittenWith the system: Instant and numbered
  • ComplaintsToday: Lost in a group chatWith the system: Ticketed to a vendor
  • VisitorsToday: A book at the gateWith the system: Approved by the resident

Your numbers

What could it save you?

Put in your own volume and timing. It’s your estimate, worked out in your browser — not a promise from us.
min
min

Our estimate for the same task — change it if you like.

₹ / hr

Your estimate

19 hours a month

About 2.4 working days back every month.

120 maintenance payments a month × 9.5 minutes saved each. Your numbers stay in this browser.

Make it yours

Built around your business.

Choose what your version of Society Management Software needs. Your brief builds itself — send it, and we reply with a plan.

Often asked for by businesses like yours

  • Charges by area or flat type
  • Late-fee rules
  • Several towers or phases
  • Tenant vs owner rights
  • Committee roles and approvals
Always included
  • Maintenance billing
  • UPI collection
  • Complaints
  • Gate & visitors
Add modules
Connect to the tools you use
Runs on
Languages
Hosting
Team size

Under the hood

How is it built?

Where the data comes from, what the system does with it, and what comes out.

Inputs

  • Flats, members & charges
  • Complaints from residents
  • Visitors at the gate

The engine

  • Billing & reminder rules
  • Complaint routing to vendors
  • Visitor approval

Outputs

  • Bills, links & receipts
  • Tickets & updates
  • Accounts for the committee

Modules

  • Maintenance billing
  • UPI collection & receipts
  • Complaints
  • Gate & visitors
  • Notices & polls
  • Committee accounts

Connects to

  • UPI / Razorpay
  • WhatsApp Business API
  • Tally
  • Boom barriers & RFID

Stack

  • Next.js
  • React Native resident & guard apps
  • Node.js
  • PostgreSQL
  • UPI payment gateway
  • WhatsApp Business API

Proof, the honest way

What would you measure?

This is a demo, so we don’t claim client results. In a real roll-out, these are the numbers we track from week one — before and after.

  • On-time collection

    Share of flats paid by the due date.

  • Defaulters

    Count and amount, over 60 days.

  • Complaint closure

    Days to resolve, by vendor.

  • Visitor approvals

    Share approved before entry.

FAQ

Society Management Software FAQ

All questions →
What is society management software?

Society management software runs a housing society or RWA: it raises monthly maintenance bills, collects them by UPI with instant receipts, tracks complaints to vendors, lets residents approve visitors at the gate, and keeps the committee’s accounts. Residents use an app or WhatsApp; the committee sees dues and expenses at a glance.

Do residents have to install an app?

No. Bills, receipts and visitor approvals work on WhatsApp; the app is optional for residents who want more.

Is GST charged on maintenance?

Not when the charge is up to ₹7,500 per member per month (and in some other cases). Societies above the limits may need to charge it — the software follows your setup.

Can the guard use it without much training?

Yes. The guard app has large buttons, works in Hindi, and needs only the flat number and a photo.

Can we keep our accounts in Tally?

Yes. Collections and expenses can sync to Tally, or the committee can use the built-in accounts.

Can it manage several societies?

Yes. Facility management companies can run many societies from one login, each with its own residents and accounts.

Built around you

Every demo is a starting point.

Nothing here is sold as-is. Each one is rebuilt around your business — these are the things we tailor on every project.

  • Your workflow

    Steps, approvals and statuses the way your team works today.

  • Roles & permissions

    Who sees and changes what — by branch, team or person.

  • Fields & forms

    Your terms, your fields, your numbering and units.

  • Reports

    The numbers you check every day, in your format.

  • Integrations

    Tally, WhatsApp, payments, couriers and the tools you already use.

  • Your brand

    Your name, logo and colours on every screen and document.

  • Language

    English, Hindi or a regional language for staff and customers.

  • Hosting

    Our cloud, your cloud account or your own server.

Keep exploring

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Updated 30 Oct 2026 · Arcade Alliance Network is a web, app, software and AI development company in Lucknow, India, building custom software for businesses in India and worldwide.

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