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Arcade Alliance

Live demo · Web app · Agencies, IT firms & consultancies

See a project going over while you can still fix it.

Timesheets feed each project’s budget every day. At-risk projects turn amber before they turn red, change requests carry the hours used, and client reports build themselves.

Try it live Make it yours

The problem

“We only find out a project lost money after it’s finished.”
The problem this demo is built to solveLive demo · sample data

What is project management and timesheet software?

Project management and timesheet software keeps projects, tasks and the hours people log against them in one place. Because hours flow straight into each project’s budget, it shows a project heading over budget while there is still time to act — and turns the same data into client reports, change requests and billing.

Built around your workflow: this demo is a starting point — screens, fields, rules and integrations are made to fit your business.

Spotting a project going over

Before: At the end of the projectWith the system: The day its hours run ahead

How the system works · how we measured

In the demo, approved hours draw down each project’s budget and are compared with work done; projects running ahead turn amber before they go over.

01 · The problem

What problem does it solve?

A 45-person digital agency runs 18 projects at once — fixed-price builds, retainers and hourly work. Hours are logged in a spreadsheet on Fridays, if at all, and budgets live in the proposal.

Projects are reviewed at the end: the website build that “went fine” used 40% more hours than quoted, and the SEO retainer has been over its hours for three months.

  • Silent overruns

    Found when the project closes.

  • Missing hours

    Timesheets filled from memory on Friday.

  • Unbilled scope

    Extra work done without a change request.

  • Report time

    Managers build client reports by hand.

02 · The solution

How does Project Management & Timesheets fix it?

  1. 01

    Budgets that update

    Each project has hours or money budgets by phase; approved timesheets draw them down daily.

  2. 02

    Easy timesheets

    Log time from the task, a timer or a weekly grid; reminders for missing days; managers approve in bulk.

  3. 03

    Early warnings

    Projects whose hours run ahead of work done turn amber, with a nudge to raise a change request.

  4. 04

    Reports from the same data

    Client reports, utilisation and invoices come from the hours already logged.

03 · The result

What changes?

Spotting a project going over

Before: At the end of the projectWith the system: The day its hours run ahead

How the system works · how we measured

In the demo, approved hours draw down each project’s budget and are compared with work done; projects running ahead turn amber before they go over.

Budget vs hours used
Daily
Before a project goes red
Amber
Client report
1 click
Timesheet approvals
Bulk

Live demo

Try it live.

Clickable, with sample data. Nothing you do here is saved or sent anywhere.
  1. 1Raise a change request on the website project.
  2. 2Approve all submitted timesheets at once.
  3. 3Prepare Green Foods’ monthly report.
Make it yours
Loading the demo…

Before & after

The same day, two ways.

Watch each task move from the way it’s done today to the way it runs on the system — or drag the slider yourself.
Today
With the system
  • Budget statusToday: Known at the endWith the system: Updated every day
  • TimesheetsToday: Friday guessworkWith the system: Logged from tasks, approved weekly
  • Extra scopeToday: AbsorbedWith the system: Change request with hours
  • Client reportToday: Built by handWith the system: One click

Your numbers

What could it save you?

Put in your own volume and timing. It’s your estimate, worked out in your browser — not a promise from us.
min
min

Our estimate for the same task — change it if you like.

₹ / hr

Your estimate

14 hours a month

About 1.7 working days back every month.

15 client reports a month × 55.0 minutes saved each. Your numbers stay in this browser.

Make it yours

Built around your business.

Choose what your version of Project Management & Timesheets needs. Your brief builds itself — send it, and we reply with a plan.

Often asked for by businesses like yours

  • Fixed-price, retainer and hourly projects
  • Phases with their own budgets
  • Billable and non-billable time
  • Rates by role
  • Approval by project lead
Always included
  • Projects & tasks
  • Timesheets
  • Budget vs actual
  • Client reports
Add modules
Connect to the tools you use
Runs on
Languages
Hosting
Team size

Under the hood

How is it built?

Where the data comes from, what the system does with it, and what comes out.

Inputs

  • Projects, phases & budgets
  • Tasks & timesheets
  • Rates and contracts

The engine

  • Budget burn vs progress
  • Approval workflow
  • Risk rules

Outputs

  • Project health board
  • Client reports & change requests
  • Utilisation and billing data

Modules

  • Projects & tasks
  • Timesheets & approvals
  • Budget vs actual
  • Change requests
  • Client reports
  • Utilisation

Connects to

  • Slack
  • Microsoft Teams
  • Google Workspace
  • Jira / GitHub
  • Zoho Books
  • Tally

Stack

  • Next.js
  • Node.js
  • PostgreSQL
  • Slack / Teams reminders
  • Google Workspace / Microsoft 365 sign-in
  • Zoho Books / Tally

Proof, the honest way

What would you measure?

This is a demo, so we don’t claim client results. In a real roll-out, these are the numbers we track from week one — before and after.

  • Budget variance

    Per project, at close.

  • Timesheet completeness

    Days with hours logged on time.

  • Utilisation

    Billable hours by person and team.

  • Change requests

    Raised and approved, by project.

FAQ

Project Management & Timesheets FAQ

All questions →
What is project management and timesheet software?

Project management and timesheet software keeps projects, tasks and the hours people log against them in one place. Because hours flow straight into each project’s budget, it shows a project heading over budget while there is still time to act — and turns the same data into client reports, change requests and billing.

Why build this instead of using Jira or Asana?

Those manage tasks well; most don’t connect hours to money and budgets the way an agency bills. We can also connect to them and add only the budget and timesheet layer.

Will people actually fill timesheets?

They do when it is quick — logging from the task they are working on, a weekly grid and a reminder before the day ends — and when managers use the data.

Can it handle retainers?

Yes. Retainers reset their hours each month, and overruns show before the month ends.

Can clients see progress?

With the client-portal add-on, clients see milestones and reports, without internal notes or rates.

Does it create invoices?

For hourly and retainer work, approved hours can become invoice lines in your accounting software.

Built around you

Every demo is a starting point.

Nothing here is sold as-is. Each one is rebuilt around your business — these are the things we tailor on every project.

  • Your workflow

    Steps, approvals and statuses the way your team works today.

  • Roles & permissions

    Who sees and changes what — by branch, team or person.

  • Fields & forms

    Your terms, your fields, your numbering and units.

  • Reports

    The numbers you check every day, in your format.

  • Integrations

    Tally, WhatsApp, payments, couriers and the tools you already use.

  • Your brand

    Your name, logo and colours on every screen and document.

  • Language

    English, Hindi or a regional language for staff and customers.

  • Hosting

    Our cloud, your cloud account or your own server.

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Updated 30 Oct 2026 · Arcade Alliance Network is a web, app, software and AI development company in Lucknow, India, building custom software for businesses in India and worldwide.

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