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Arcade Alliance

Live demo · Web app · IT teams, hospitals, schools & factories

Who has what, where — and when it needs attention.

Every asset carries a QR tag. Assign and return it in a scan, audit a floor with a phone, get reminded before warranties end, and see its depreciation for the books.

Try it live Make it yours

The problem

“Nobody knows which laptop is with whom — or when its warranty ends.”
The problem this demo is built to solveLive demo · sample data

What is asset management software?

Asset management software keeps a register of everything a business owns — laptops, equipment, furniture, vehicles — with a QR tag on each. It records who has what and where, reminds you before warranties and AMCs end, makes physical audits a walk with a phone, and works out depreciation for the books.

Built around your workflow: this demo is a starting point — screens, fields, rules and integrations are made to fit your business.

Auditing a floor

Before: A printout and a weekWith the system: A walk with a phone

How the system works · how we measured

In the demo the audit is a series of QR scans: found, moved and missing assets are worked out as each tag is read, and the report is signed on the phone.

01 · The problem

What problem does it solve?

A 400-person company has 1,300 assets across three floors and two sites: laptops, monitors, printers, servers, UPS units and furniture. The register is a spreadsheet updated when someone remembers.

When people leave, laptops go missing. A UPS failed the week after its AMC lapsed. The annual audit takes two people a week, and the depreciation schedule never matches the register.

  • Lost assets

    Laptops not returned when people leave.

  • Lapsed cover

    Repairs paid that warranty would have covered.

  • Slow audits

    A week of counting with a printout.

  • Book mismatch

    Accounts and the register disagree.

02 · The solution

How does Asset Management Software fix it?

  1. 01

    A tag and a history

    Every asset has a QR tag; scanning it shows its holder, location, repairs and cover.

  2. 02

    Assign and return in a scan

    Joining and leaving checklists include assets, so nothing walks out the door.

  3. 03

    Audits with a phone

    Walk the floor scanning tags; found, moved and missing are worked out as you go.

  4. 04

    Cover and depreciation

    Warranty and AMC reminders 30 days ahead, and depreciation by income-tax or Companies Act rules.

03 · The result

What changes?

Auditing a floor

Before: A printout and a weekWith the system: A walk with a phone

How the system works · how we measured

In the demo the audit is a series of QR scans: found, moved and missing assets are worked out as each tag is read, and the report is signed on the phone.

Tag on every asset
QR
Audits, not spreadsheets
Phone
Notice before cover ends
30 days
Depreciation schedules
WDV / SLM

Live demo

Try it live.

Clickable, with sample data. Nothing you do here is saved or sent anywhere.
  1. 1Check the missing laptop into the store.
  2. 2Run the floor-3 audit with QR scans.
  3. 3Raise a renewal for the expired UPS AMC.
Make it yours
Loading the demo…

Before & after

The same day, two ways.

Watch each task move from the way it’s done today to the way it runs on the system — or drag the slider yourself.
Today
With the system
  • Who has itToday: Ask aroundWith the system: Scan the tag
  • AuditToday: A week with a printoutWith the system: A walk with a phone
  • WarrantyToday: Found expired at repair timeWith the system: Reminder 30 days ahead
  • Leaving employeeToday: Laptop sometimes returnedWith the system: On the exit checklist

Your numbers

What could it save you?

Put in your own volume and timing. It’s your estimate, worked out in your browser — not a promise from us.
min
min

Our estimate for the same task — change it if you like.

₹ / hr

Your estimate

14 hours a month

About 1.7 working days back every month.

300 asset auditeds a month × 2.7 minutes saved each. Your numbers stay in this browser.

Make it yours

Built around your business.

Choose what your version of Asset Management Software needs. Your brief builds itself — send it, and we reply with a plan.

Often asked for by businesses like yours

  • Several sites and floors
  • Asset categories with their own fields
  • Approval for high-value issues
  • Depreciation method per category
  • Who can see what
Always included
  • QR register
  • Assignments
  • Audits
  • Warranty & AMC reminders
Add modules
Connect to the tools you use
Runs on
Languages
Hosting
Team size

Under the hood

How is it built?

Where the data comes from, what the system does with it, and what comes out.

Inputs

  • Asset purchases & invoices
  • QR scans for assignments and audits
  • Warranty and AMC details

The engine

  • Register with history
  • Audit matching
  • Cover reminders & depreciation

Outputs

  • Who-has-what register
  • Audit reports
  • Depreciation schedules

Modules

  • QR asset tags
  • Assignments & returns
  • Audits by phone
  • Maintenance & warranty
  • Depreciation
  • Disposal

Connects to

  • Your HRMS (joiners and leavers)
  • Tally
  • Microsoft Intune / Google admin
  • Barcode printers

Stack

  • Next.js
  • React Native scanner app
  • Node.js
  • PostgreSQL
  • QR / barcode labels
  • Microsoft 365 / Google sign-in

Proof, the honest way

What would you measure?

This is a demo, so we don’t claim client results. In a real roll-out, these are the numbers we track from week one — before and after.

  • Audit match

    Assets found where the register says.

  • Unreturned assets

    From people who have left.

  • Repairs out of cover

    Should fall to near zero.

  • Idle assets

    In store for more than 90 days.

FAQ

Asset Management Software FAQ

All questions →
What is asset management software?

Asset management software keeps a register of everything a business owns — laptops, equipment, furniture, vehicles — with a QR tag on each. It records who has what and where, reminds you before warranties and AMCs end, makes physical audits a walk with a phone, and works out depreciation for the books.

Do we need special scanners for the QR tags?

No. Any phone camera reads the QR tags through the app; handheld scanners or RFID are options for very large registers.

Can it track software licences too?

Yes, as an add-on — licence counts, renewal dates and who is assigned each seat.

Which depreciation methods does it support?

Written-down value at income-tax rates and straight-line under the Companies Act, side by side if you need both.

How do we start with 1,000+ untagged assets?

We import your current list, print tags in batches, and tag floor by floor — the first audit doubles as the tagging exercise.

Can it stop laptops leaving with an employee?

Returning assigned assets becomes a step in the exit checklist, and HR sees anything still outstanding before the final settlement.

Built around you

Every demo is a starting point.

Nothing here is sold as-is. Each one is rebuilt around your business — these are the things we tailor on every project.

  • Your workflow

    Steps, approvals and statuses the way your team works today.

  • Roles & permissions

    Who sees and changes what — by branch, team or person.

  • Fields & forms

    Your terms, your fields, your numbering and units.

  • Reports

    The numbers you check every day, in your format.

  • Integrations

    Tally, WhatsApp, payments, couriers and the tools you already use.

  • Your brand

    Your name, logo and colours on every screen and document.

  • Language

    English, Hindi or a regional language for staff and customers.

  • Hosting

    Our cloud, your cloud account or your own server.

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Updated 30 Oct 2026 · Arcade Alliance Network is a web, app, software and AI development company in Lucknow, India, building custom software for businesses in India and worldwide.

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