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Arcade Alliance

Live demo · Mobile app · Companies, field teams & finance start-ups

From receipt to reimbursement without the shoebox.

Staff snap the bill when they pay. The app reads it, checks your policy, and routes the claim for approval — finance pays it and every bill reaches the accounts with its project.

Try it live Make it yours

The problem

“Expense claims arrive as crumpled bills at month end.”
The problem this demo is built to solveLive demo · sample data

What is an expense management app?

An expense management app lets staff photograph a bill the moment they pay; it reads the amount, date and vendor, checks it against your policy, and sends the claim to the right manager for approval on their phone. Finance verifies and pays it, and every bill lands in the accounts with its project or cost centre.

Built around your workflow: this demo is a starting point — screens, fields, rules and integrations are made to fit your business.

Submitting a claim

Before: Paper bills at month endWith the system: Snap, pick, submit

Counted on the demo · how we measured

Counted on the demo: receipts are already read; choosing them, the project and the payment method submits the claim.

01 · The problem

What problem does it solve?

A 150-person company with sales and service staff on the road collects expense claims as paper bills stapled to a form at month end. Bills are lost, policies are checked by hand, and claims take weeks to be paid.

Finance spends the first week of every month typing claims into Tally and chasing missing bills.

  • Lost bills

    Claims without proof.

  • Policy slips

    Over-limit claims paid without notice.

  • Slow reimbursement

    Staff wait weeks for their money.

  • Finance time

    Typing claims into the accounts.

02 · The solution

How does Expense Management App fix it?

  1. 01

    Capture at the moment

    Photograph the bill; amount, date, vendor and tax details are read automatically.

  2. 02

    Policy before submission

    Limits by grade, city and category are checked; exceptions need a note.

  3. 03

    Approve on the phone

    Managers approve or query from a notification; finance verifies the bills.

  4. 04

    Pay and post

    Reimbursements by bank transfer, with each claim posted to the accounts and its project.

03 · The result

What changes?

Submitting a claim

Before: Paper bills at month endWith the system: Snap, pick, submit

Counted on the demo · how we measured

Counted on the demo: receipts are already read; choosing them, the project and the payment method submits the claim.

And the bill is read
Snap
Checked before submission
Policy
Approvals for managers
Phone
To Tally or Zoho Books
Export

Live demo

Try it live.

Clickable, with sample data. Nothing you do here is saved or sent anywhere.
  1. 1Pick the receipts to claim and charge them to a project.
  2. 2On the approver app, approve with a note and pay.
  3. 3See the over-limit hotel bill handled.
Make it yours
Loading the demo…

Before & after

The same day, two ways.

Watch each task move from the way it’s done today to the way it runs on the system — or drag the slider yourself.
Today
With the system
  • BillsToday: Stapled at month endWith the system: Snapped when paid
  • PolicyToday: Checked by finance, sometimesWith the system: Checked before submission
  • ApprovalToday: Forms on a deskWith the system: A tap on the phone
  • AccountsToday: Typed into TallyWith the system: Exported with project tags

Your numbers

What could it save you?

Put in your own volume and timing. It’s your estimate, worked out in your browser — not a promise from us.
min
min

Our estimate for the same task — change it if you like.

₹ / hr

Your estimate

30 hours a month

About 3.8 working days back every month.

150 expense claims a month × 12.0 minutes saved each. Your numbers stay in this browser.

Make it yours

Built around your business.

Choose what your version of Expense Management App needs. Your brief builds itself — send it, and we reply with a plan.

Often asked for by businesses like yours

  • Limits by grade and city
  • Approval chains
  • Projects and cost centres
  • Categories that need extra proof
  • Payment cycles
Always included
  • Receipt capture
  • Policy checks
  • Approvals
  • Export to accounts
Add modules
Connect to the tools you use
Runs on
Languages
Hosting
Team size

Under the hood

How is it built?

Where the data comes from, what the system does with it, and what comes out.

Inputs

  • Receipt photos
  • Expense policy
  • Projects & cost centres

The engine

  • Receipt reading
  • Policy rules
  • Approval routing

Outputs

  • Approved claims
  • Bank payment files
  • Entries in the accounts

Modules

  • Receipt capture & reading
  • Policy checks
  • Approvals on the phone
  • Advances & reimbursements
  • Export to accounts
  • Project & cost-centre tagging

Connects to

  • Tally
  • Zoho Books
  • Your HRMS
  • Bank payment files
  • Corporate card statements

Stack

  • React Native (Android & iOS)
  • Receipt OCR / document AI
  • Node.js
  • PostgreSQL
  • Tally / Zoho Books connector
  • Bank payment files

Proof, the honest way

What would you measure?

This is a demo, so we don’t claim client results. In a real roll-out, these are the numbers we track from week one — before and after.

  • Time to reimburse

    Submission to payment.

  • Policy exceptions

    Share of claims flagged.

  • Missing bills

    Claims without a receipt.

  • Finance hours

    Spent on claims each month.

FAQ

Expense Management App FAQ

All questions →
What is an expense management app?

An expense management app lets staff photograph a bill the moment they pay; it reads the amount, date and vendor, checks it against your policy, and sends the claim to the right manager for approval on their phone. Finance verifies and pays it, and every bill lands in the accounts with its project or cost centre.

How well does it read Indian bills?

Printed bills and GST invoices are read well; handwritten bills are read where possible and the employee confirms the amount.

Can policies differ by grade and city?

Yes — limits by grade, city tier and category, with exceptions allowed when a note is added.

Does it work with Tally?

Approved claims can be exported as vouchers to Tally or Zoho Books, with the project or cost centre.

Can it handle travel advances?

Yes, as an add-on — advances are given, and claims are adjusted against them.

What about duplicate claims?

The same bill submitted twice, by one person or two, is flagged before approval.

Built around you

Every demo is a starting point.

Nothing here is sold as-is. Each one is rebuilt around your business — these are the things we tailor on every project.

  • Your workflow

    Steps, approvals and statuses the way your team works today.

  • Roles & permissions

    Who sees and changes what — by branch, team or person.

  • Fields & forms

    Your terms, your fields, your numbering and units.

  • Reports

    The numbers you check every day, in your format.

  • Integrations

    Tally, WhatsApp, payments, couriers and the tools you already use.

  • Your brand

    Your name, logo and colours on every screen and document.

  • Language

    English, Hindi or a regional language for staff and customers.

  • Hosting

    Our cloud, your cloud account or your own server.

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Updated 30 Oct 2026 · Arcade Alliance Network is a web, app, software and AI development company in Lucknow, India, building custom software for businesses in India and worldwide.

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