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Arcade Alliance

Live demo · Software · Transporters, logistics firms & companies with their own fleet

Every truck, trip and rupee on one screen.

Trips run from GPS, fuel from the fuel card, tolls from FASTag. Each trip is costed per kilometre, every document warns 15 days before it expires, and drivers close trips with a photo.

Try it live Make it yours

The problem

“We hear about a breakdown — or missing fuel — days later.”
The problem this demo is built to solveLive demo · sample data

What is fleet management software?

Fleet management software tracks every vehicle’s trips, location, fuel, tolls, maintenance and documents in one place. It works out what each trip really cost per kilometre, warns before insurance, permits or PUC expire, and lets drivers upload proof of delivery from their phones.

Built around your workflow: this demo is a starting point — screens, fields, rules and integrations are made to fit your business.

Warning before a document expires

Before: No warningWith the system: 15 days’ notice

How the system works · how we measured

In the demo, every vehicle document carries an expiry date; reminders start 15 days before and an expired document blocks the vehicle from new trips.

01 · The problem

What problem does it solve?

A transporter in Lucknow runs 24 trucks between UP cities. Fuel slips come back crumpled, toll charges arrive as SMS, and drivers call in when they reach — or don’t.

An expired PUC certificate cost a ₹10,000 fine last month, and nobody can say which routes actually make money once diesel, tolls and driver allowances are counted.

  • Fines

    Expired insurance, permits or PUC found at a checkpoint.

  • Fuel leaks

    No way to match diesel bought with kilometres driven.

  • Unknown margins

    Freight charged, but trip cost guessed.

  • Blind delays

    Customers call before you know a truck is late.

02 · The solution

How does Fleet & Transport Management fix it?

  1. 01

    Trips from GPS

    Each trip has a route, a vehicle and a driver; GPS shows progress and flags delays.

  2. 02

    Expenses attached

    Fuel-card and FASTag transactions attach to the trip automatically; cash expenses are photographed by the driver.

  3. 03

    Cost per kilometre

    Each trip is costed and compared with the freight charged, so unprofitable routes stand out.

  4. 04

    Documents that warn

    Insurance, fitness, permits, PUC and driver licences remind you 15 days ahead and block the vehicle when expired.

03 · The result

What changes?

Warning before a document expires

Before: No warningWith the system: 15 days’ notice

How the system works · how we measured

In the demo, every vehicle document carries an expiry date; reminders start 15 days before and an expired document blocks the vehicle from new trips.

Notice before a document expires
15 days
Cost worked out per trip
₹/km
Delays seen as they happen
GPS
Photo from the driver’s phone
POD

Live demo

Try it live.

Clickable, with sample data. Nothing you do here is saved or sent anywhere.
  1. 1Mark the delayed trip TR-7732 as delivered.
  2. 2Open “Trip cost” and work out TR-7729’s cost per kilometre.
  3. 3In “Documents”, book a renewal for the expired PUC.
Make it yours
Loading the demo…

Before & after

The same day, two ways.

Watch each task move from the way it’s done today to the way it runs on the system — or drag the slider yourself.
Today
With the system
  • Document expiryToday: Found at a checkpointWith the system: Reminder 15 days ahead
  • FuelToday: Slips in a drawerWith the system: Matched to kilometres
  • Trip marginToday: GuessedWith the system: Costed per kilometre
  • Delivery proofToday: Paper POD a week laterWith the system: Photo at delivery

Your numbers

What could it save you?

Put in your own volume and timing. It’s your estimate, worked out in your browser — not a promise from us.
min
min

Our estimate for the same task — change it if you like.

₹ / hr

Your estimate

72 hours a month

About 8.9 working days back every month.

390 trips a month (26 working days) × 11.0 minutes saved each. Your numbers stay in this browser.

Make it yours

Built around your business.

Choose what your version of Fleet & Transport Management needs. Your brief builds itself — send it, and we reply with a plan.

Often asked for by businesses like yours

  • Own fleet plus hired trucks
  • Per-trip or monthly driver pay
  • Multiple hubs
  • Customer-specific freight rates
  • Fuel theft alerts
Always included
  • Trips & GPS
  • Fuel & toll expenses
  • Trip costing
  • Document reminders
Add modules
Connect to the tools you use
Runs on
Languages
Hosting
Team size

Under the hood

How is it built?

Where the data comes from, what the system does with it, and what comes out.

Inputs

  • GPS devices
  • Fuel cards & FASTag
  • Driver app

The engine

  • Trip tracking & delay rules
  • Expense matching
  • Document & service schedules

Outputs

  • Live trip board
  • Trip cost & margin
  • Expiry and service reminders

Modules

  • Trips & GPS
  • Fuel & FASTag expenses
  • Trip costing
  • Maintenance
  • Document expiry alerts
  • Driver app & POD

Connects to

  • GPS device APIs
  • Fuel-card portals
  • FASTag statements
  • E-way bill API
  • Tally
  • WhatsApp Business API

Stack

  • Next.js
  • React Native driver app
  • Node.js
  • PostgreSQL
  • GPS device APIs
  • FASTag & fuel-card statements

Proof, the honest way

What would you measure?

This is a demo, so we don’t claim client results. In a real roll-out, these are the numbers we track from week one — before and after.

  • Cost per km

    By vehicle and route.

  • Fuel efficiency

    Km per litre against the vehicle’s normal.

  • On-time delivery

    Share of trips delivered on time.

  • Expired documents

    Should stay at zero.

FAQ

Fleet & Transport Management FAQ

All questions →
What is fleet management software?

Fleet management software tracks every vehicle’s trips, location, fuel, tolls, maintenance and documents in one place. It works out what each trip really cost per kilometre, warns before insurance, permits or PUC expire, and lets drivers upload proof of delivery from their phones.

Do we need new GPS devices?

Usually not. We connect to the GPS provider you already use; if a device has no API, we can suggest one that does.

Can it track hired vehicles as well as our own?

Yes. Hired trucks can be tracked through the driver’s phone, and their freight and advance payments are recorded per trip.

How does it catch fuel theft?

By comparing fuel bought with kilometres driven and the vehicle’s normal efficiency; big gaps are flagged for a look.

Can customers track their delivery?

Yes, with a tracking link on WhatsApp that shows the truck’s progress and the expected arrival time.

Does it handle maintenance?

Yes — service schedules by kilometre or date, job cards for repairs, and the cost of each repair against the vehicle.

Built around you

Every demo is a starting point.

Nothing here is sold as-is. Each one is rebuilt around your business — these are the things we tailor on every project.

  • Your workflow

    Steps, approvals and statuses the way your team works today.

  • Roles & permissions

    Who sees and changes what — by branch, team or person.

  • Fields & forms

    Your terms, your fields, your numbering and units.

  • Reports

    The numbers you check every day, in your format.

  • Integrations

    Tally, WhatsApp, payments, couriers and the tools you already use.

  • Your brand

    Your name, logo and colours on every screen and document.

  • Language

    English, Hindi or a regional language for staff and customers.

  • Hosting

    Our cloud, your cloud account or your own server.

Keep exploring

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Updated 30 Oct 2026 · Arcade Alliance Network is a web, app, software and AI development company in Lucknow, India, building custom software for businesses in India and worldwide.

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