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Arcade Alliance

Live demo · AI tool · Manufacturers, contractors & B2B sellers

From enquiry to quotation before lunch.

Forward the enquiry. The AI matches the items, applies your rules and drafts the quotation with GST and terms — and sends any discount beyond the limit to the manager before it goes out.

Try it live Make it yours

The problem

“A detailed quotation takes our team a day — and the client wanted it today.”
The problem this demo is built to solveLive demo · sample data

What is an AI quotation generator?

An AI quotation generator reads an enquiry — an email, a WhatsApp message or a call note — picks the matching items from your price list, applies your discount and delivery rules, and drafts a branded quotation with GST. A salesperson checks and sends it; discounts beyond the limit go to a manager first.

Built around your workflow: this demo is a starting point — screens, fields, rules and integrations are made to fit your business.

Preparing a detailed quotation

Before: Typed in WordWith the system: 1 click to draft

Counted on the demo · how we measured

Counted on the demo: one click drafts the quotation from the enquiry, price list and rules; a person approves before it is sent.

01 · The problem

What problem does it solve?

An office-furniture maker gets enquiries by email and WhatsApp — “40 chairs and 8 tables for our new office by the 20th”. A salesperson finds the models, checks the price list, works out GST and delivery, and types the quotation in Word.

It takes hours, discounts vary by who prepared it, and quotations go out the next day — after the client has already received two others.

  • Slow quotations

    Hours per quote; clients don’t wait.

  • Inconsistent discounts

    Each salesperson decides their own.

  • Errors

    Wrong rates or GST in typed quotes.

  • No follow-up

    Sent quotes forgotten.

02 · The solution

How does AI Quotation Generator fix it?

  1. 01

    Read the enquiry

    Items, quantities, delivery place and dates are read from an email, a WhatsApp message or call notes.

  2. 02

    Match to your price list

    Requirements are matched to your products and current rates; unclear items are flagged, not guessed.

  3. 03

    Rules built in

    Volume discounts, delivery charges, GST and validity follow your rules; discounts beyond the limit need approval.

  4. 04

    Send and follow up

    The approved quotation goes out on WhatsApp and email as a branded PDF, with a follow-up reminder.

03 · The result

What changes?

Preparing a detailed quotation

Before: Typed in WordWith the system: 1 click to draft

Counted on the demo · how we measured

Counted on the demo: one click drafts the quotation from the enquiry, price list and rules; a person approves before it is sent.

Lines matched in the demo
3
Worked out
GST
Discount limits enforced
Rules
Before sending
Approval

Live demo

Try it live.

A scripted demo with sample data, so it behaves the same for everyone. Nothing you do here is saved or sent anywhere.
  1. 1Read the enquiry on the left, then press “Draft the quotation”.
  2. 2Change the discount to 8% — the draft goes to the manager for approval.
  3. 3Switch delivery terms and approve the quote.
Make it yours
Loading the demo…

Before & after

The same day, two ways.

Watch each task move from the way it’s done today to the way it runs on the system — or drag the slider yourself.
Today
With the system
  • Preparing a quoteToday: Hours in WordWith the system: A draft in a minute
  • DiscountsToday: Up to each salespersonWith the system: Rules, with approval above the limit
  • Rates & GSTToday: Typed by handWith the system: From the price list, worked out
  • Follow-upToday: If someone remembersWith the system: Reminder after 2 days

Your numbers

What could it save you?

Put in your own volume and timing. It’s your estimate, worked out in your browser — not a promise from us.
min
min

Our estimate for the same task — change it if you like.

₹ / hr

Your estimate

90 hours a month

About 11.3 working days back every month.

108 quotations a month × 50.0 minutes saved each. Your numbers stay in this browser.

Make it yours

Built around your business.

Choose what your version of AI Quotation Generator needs. Your brief builds itself — send it, and we reply with a plan.

Often asked for by businesses like yours

  • Your quotation layout and terms
  • Discount slabs and approvers
  • Delivery charges by region
  • Validity period
  • Product names customers actually use
Always included
  • Enquiry reading
  • Price list matching
  • Rules & approvals
  • Branded PDF
Add modules
Connect to the tools you use
Runs on
Languages
Hosting
Team size

Under the hood

How is it built?

Where the data comes from, what the system does with it, and what comes out.

Inputs

  • Enquiries by email, WhatsApp or call notes
  • Price list & product catalogue
  • Discount, delivery & GST rules

The engine

  • Language model reading the enquiry
  • Product matching
  • Rules & approval checks

Outputs

  • Branded PDF quotation
  • Approval requests
  • Follow-ups & win/loss report

Modules

  • Enquiry reading
  • Price list & rules
  • Branded PDF quotation
  • Discount approvals
  • Follow-up reminders
  • Quote analytics

Connects to

  • Your CRM
  • Tally or your ERP
  • WhatsApp Business API
  • Gmail / Outlook
  • Google Sheets price lists
  • E-sign

Stack

  • Claude / GPT / Gemini
  • Node.js
  • PostgreSQL
  • PDF generation
  • WhatsApp Business API
  • Your CRM or ERP price list

Proof, the honest way

What would you measure?

This is a demo, so we don’t claim client results. In a real roll-out, these are the numbers we track from week one — before and after.

  • Time to quote

    From enquiry to quotation sent.

  • Win rate

    Quotations that become orders.

  • Discount given

    Average, against the rules.

  • Quotes followed up

    Within two days.

FAQ

AI Quotation Generator FAQ

All questions →
What is an AI quotation generator?

An AI quotation generator reads an enquiry — an email, a WhatsApp message or a call note — picks the matching items from your price list, applies your discount and delivery rules, and drafts a branded quotation with GST. A salesperson checks and sends it; discounts beyond the limit go to a manager first.

What if the enquiry is vague?

The AI flags what it couldn’t match — “which chair model?” — and drafts a question back, rather than guessing a product.

Can it use our existing price list?

Yes — from your ERP, Tally, a spreadsheet or your CRM. When prices change there, quotations change too.

How are discounts controlled?

Discounts follow your slabs; anything above a salesperson’s limit goes to the manager before the quotation can be sent.

Does it send quotations automatically?

No. A salesperson always checks and approves; the system then sends the PDF on WhatsApp and email and sets a follow-up.

Can a quotation become an order?

Yes, as an add-on: an accepted quotation converts to a sales order or invoice in your system.

Built around you

Every demo is a starting point.

Nothing here is sold as-is. Each one is rebuilt around your business — these are the things we tailor on every project.

  • Your workflow

    Steps, approvals and statuses the way your team works today.

  • Roles & permissions

    Who sees and changes what — by branch, team or person.

  • Fields & forms

    Your terms, your fields, your numbering and units.

  • Reports

    The numbers you check every day, in your format.

  • Integrations

    Tally, WhatsApp, payments, couriers and the tools you already use.

  • Your brand

    Your name, logo and colours on every screen and document.

  • Language

    English, Hindi or a regional language for staff and customers.

  • Hosting

    Our cloud, your cloud account or your own server.

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Updated 30 Oct 2026 · Arcade Alliance Network is a web, app, software and AI development company in Lucknow, India, building custom software for businesses in India and worldwide.

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